Self-Service Self-Billed Sale Invoice

A self-billed invoice is issued by the buyer on behalf of a supplier only in circumstances permitted by the applicable LHDN self-billing rules.

Important: Before creating a self-billed invoice, ensure that the selected outlet has a Short Name configured. Self-Service requires the Short Name and uses it as the document-number prefix.

Create a self-billed invoice

  1. Open Self-Service → Self-Billed Sale Invoice.
  2. Select Create Self-Billed Invoice.
  3. Select the Supplier and Outlet Name.
  4. Choose whether to use Auto-Generate Number. If it is off, enter the Document Code.
  5. Complete Document Date, Preferred Submission, LHDN Submission, Sale Type, Currency Code, and Currency Rate as applicable.
  6. Confirm the supplier email and select Create.
  7. Select Add Product/Item and add each purchased product or service line.
  8. Review the footer totals and select Submit Sale Invoice.

Selecting the supplier populates the stored supplier identity and address information used by the document. Confirm the selected record before adding lines.

Complete lines and totals

For each line, verify the classification, category, item code, description, quantity, UOM, unit price, discount, tax type, tax rate, tax-exemption reason, and additional charges. Use Add for a new line or Apply Changes after editing.

Review subtotal, total discount, additional charges, rounding, total excluding tax, total tax, total including tax, and grand total.

Maintain an existing document

Depending on status, the workspace provides Edit Sale Invoice Header, Add Product/Item, Clone Sale Invoice, Delete Sale Invoice Draft, Void Sale Invoice, Cancel Sale Invoice, and Print Preview. These labels omit “Self-Billed,” so first confirm that you opened the document from the Self-Billed Sale Invoice list.

The list displays Import From Excel, but self-billed bulk-import availability can differ by deployed release. Confirm that the action opens a CSV/TXT upload screen before preparing a batch. See Bulk Import.

Monitor the result under LHDN Submission → Self-Billed Sale Invoice.